WELDON MARTENS PRESENTS LLC

Effective Date : 01 February 2026

 

These Terms & Conditions (“Agreement”) set forth the legally binding terms under which travel services are offered by Weldon Martens Presents LLC, a Kansas Limited Liability Company, with its principal place of business at 3502 Woodside Drive, North Newton, KS 67117  USA (“Company,” “we,” “us,” or “our”).

By accessing our website, making a reservation, submitting payment, or participating in any tour or travel program offered by the Company, you (“Traveler,” “Client” “you,” or “your”) acknowledge that you have read, understood, and agree to be bound by this Agreement.

 

 

1. NATURE OF SERVICES AND RELATIONSHIP OF THE PARTIES

 

1.1 The Company acts solely as an independent tour organizer, facilitator, and coordinator of travel arrangements.

1.2 The Company contracts with independent third-party entities, including but not limited to hotels, transportation companies, local guides, cruise operators, and other service providers (“Suppliers”).

1.3 The Company does not own, manage, control, or operate any Supplier and shall not be deemed a principal, partner, joint venturer, or employer of such Suppliers.

1.4 All tickets, receipts, confirmations, and vouchers are issued subject to the terms and conditions specified by the respective Supplier.

 

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 2.BOOKINGS, DEPOSITS, AND PAYMENT TERMS

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2.1 A reservation is confirmed only upon receipt of the required deposit and written confirmation issued by the Company.

2.2 Unless otherwise specified in writing:
(a) A non-refundable deposit is required at the time of booking.
(b) Final payment is due no later than ninety (90) days prior to departure unless otherwise agreed in writing by Weldon Martens Presents LLC.

2.3 Reservations made within ninety (90) days of departure require full payment at the time of booking.  Any exceptions have to be agreed in writing by Weldon Martens Presents LLC

2.4 Failure to make payment when due constitutes a material breach of this Agreement and may result in cancellation of the reservation without refund.

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 3. PRICES AND INCLUDED SERVICES

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3.1 Tour prices are stated in United States Dollars unless otherwise indicated.

3.2 Prices are based on tariffs, exchange rates, and operational costs in effect at the time of publication.

3.3 The Company reserves the right to adjust prices prior to final payment due to increases in transportation costs, governmental taxes, or currency fluctuations beyond the Company’s control.

 

 4. CANCELLATION BY TRAVELER – LIQUIDATED DAMAGES

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4.1 Traveler acknowledges that the Company incurs substantial non-recoverable costs in preparing travel arrangements.

4.2 Accordingly, the parties agree that the following cancellation charges constitute reasonable liquidated damages and not a penalty:

• 91 days or more prior to departure: Deposit retained  

• 61–90 days prior: 25% of total tour cost  

• 31–60 days prior: 50% of total tour cost  

• 30 days or fewer: 100% of total tour cost

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4.3 Cancellation requests must be submitted in writing and are effective upon actual receipt by the Company.

4.4 Transfer of tour to another client / traveler by the client  is permissible in exceptional circumstances and must be agreed by the company, Weldon Martens Presents LLC in writing. All fees and costs in relation to a name change on the reservations will be chargeable and must be paid in full by the client prior to the reservation change being confirmed.

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 5. CHANGES OR CANCELLATION BY THE COMPANY

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5.1 The Company reserves the right to modify itineraries, substitute accommodations, alter transportation, or adjust schedules when reasonably necessary for operational, safety, or logistical reasons.

5.2 In the event a tour must be canceled prior to departure, the Company’s liability shall be limited to a refund of payments received, less non-recoverable costs.

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 6. FORCE MAJEURE

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6.1 The Company shall not be liable for failure or delay in performance resulting from events beyond its reasonable control, including but not limited to acts of God, war, terrorism, civil unrest, governmental action, natural disasters, epidemics, pandemics, labor disputes, transportation interruptions, or other unforeseeable events.

6.2 In such cases, refunds shall be limited to recoverable amounts obtained from Suppliers.

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 7. TRAVEL DOCUMENTATION AND COMPLIANCE

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7.1 Traveler bears sole responsibility for obtaining and maintaining valid passports, visas, medical certificates, vaccination records, and any other required documentation.

7.2 The Company shall not be responsible for denied entry, missed departures, or other consequences arising from Traveler’s failure to comply with such requirements.

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 8. TRAVEL INSURANCE

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8.1 The Company strongly recommends that Traveler purchase comprehensive travel insurance covering cancellation, medical expenses, evacuation, and personal property loss.

8.2 The Company does not provide insurance coverage unless expressly stated.

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 9. HEALTH, FITNESS, AND SPECIAL REQUIREMENTS

 

9.1 Traveler represents that they are physically and mentally capable of participating in the tour.

9.2 Any special needs or medical conditions must be disclosed at the time of booking.

9.3 The Company will make reasonable efforts to communicate such needs to Suppliers but cannot guarantee accommodations in all locations, particularly where infrastructure differs from U.S. standards.

 

 10. ASSUMPTION OF RISK

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Traveler acknowledges that travel involves inherent risks, including but not limited to accidents, illness, political instability, transportation disruptions, and acts of third parties, and voluntarily assumes such risks.

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 11. LIMITATION OF LIABILITY

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11.1 To the fullest extent permitted by law, the Company’s aggregate liability arising out of or relating to this Agreement shall not exceed the total amount paid by Traveler to the Company.

11.2 The Company shall not be liable for indirect, incidental, consequential, or special damages, including loss of enjoyment, loss of income, or additional expenses incurred by Traveler.

 

 12. INDEPENDENT CONTRACTORS

 

All Suppliers are independent contractors. The Company shall not be liable for their negligent or wrongful acts unless required by applicable law.

 

 

 13. PAYMENT METHODS AND CHARGEBACKS

 

13.1 The Company accepts payment methods as designated at booking.

13.2 Traveler agrees not to initiate chargebacks except for legitimate billing errors and agrees to contact the Company first to resolve disputes.

 

 

 14. PHOTOGRAPHY AND PROMOTIONAL USE

 

Traveler grants the Company permission to use photographs or recordings taken during the tour for promotional purposes unless Traveler provides written notice opting out prior to departure.

 

 

 15. DISPUTE RESOLUTION – BINDING ARBITRATION

 

Any dispute, claim, or controversy arising out of or relating to this Agreement shall be resolved exclusively through binding arbitration administered pursuant to the Federal Arbitration Act.

Arbitration shall occur in Kansas, and judgment on the award may be entered in any court of competent jurisdiction.

Traveler waives the right to trial by jury.

 

 

 16. CLASS ACTION WAIVER

 

All proceedings shall be conducted solely on an individual basis. No arbitration or claim shall be consolidated or brought as a class action.

 

 17. GOVERNING LAW

 

This Agreement shall be governed by and construed in accordance with the laws of the State of Kansas, without regard to conflict-of-law principles.

 

 18. SEVERABILITY

 

If any provision is held unenforceable, the remaining provisions shall remain valid and enforceable.

 

 19. ENTIRE AGREEMENT

 

This Agreement constitutes the entire agreement between the parties and supersedes all prior representations or communications.

 

 20. ACCEPTANCE

 

By completing a booking and affirmatively accepting these Terms electronically, Traveler acknowledges entering into a binding legal agreement.

 

For inquiries, contact:

Weldon Martens Presents LLC
3502 Woodside Drive

North Newton

Kansas, KS67117

Tel : 402-202-9276

Email : info@weldon-martens-presents.com

Kansas, KS67117

Tel : 402-202-9276

Email : info@weldon-martens-presents.com